Click below for answers to questions about
Live from NY's 92nd Street Y™, organized by topic. |
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Equipment |
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Preparation |
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Event Planning |
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Program Costs |
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Buy Two, Get One Free |
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Cancellations |
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Videotaping |
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Additional Information |
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| Equipment |
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| Who can we contact with technical questions? |
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| The Y works with GlobeCast to provide the satellite transmission from the Y to participating locations. If you have technical questions about any aspect ofLive from NY's 92nd Street Y™, you can contact Alan Done at GlobeCast toll free, 888.908.9876. |
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What equipment do we need to participate in
Live from NY's 92nd Street Y™? |
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| To participate, your location needs satellite equipment to receive the signal being broadcast from the Y and audio/video equipment to display the program to your audience. The necessary satellite equipment (a small dish and a receiver) is available for rental or purchase, as discussed below. Audio/video equipment could be as simple as a TV monitor or, more likely, for a large group, a screen and video/data projector. Most colleges already have this equipment. In the Spring of 2007, we
offered a free upgrade of our equipment. If you chose not to participate, your equipment will not be
compatible with our new transmission format and you will need to upgrade before you participate. The
cost is approximately $500 and it could take up to 4 weeks to install. Please organize your upgrade at your
earliest convenience. |
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| Who are the equipment vendors that we should contact to rent or purchase the satellite equipment? |
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| We highly recommend GlobeCast, the company that provides satellite transmission from the Y. We,
and our participants that chose to use GlobeCast, have been very happy with their service. You are not
obligated to use GlobeCast, however, the technical help desk which is provided by GlobeCast the night
of each broadcast, will only be able to assist locations who have purchased their equipment through Globe
Cast. GlobeCast is not able to troubleshoot with equipment they did not provide. If you still wish to use
a different vendor, please contact us for the specific equipment needs and satellite coordinates which you
will need to provide to your vendor in order for your equipment to be installed properly. |
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| Is it cheaper for us to rent or purchase the necessary satellite equipment? |
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| The cost for renting the equipment to receive the satellite signal (not including the screen, projector and sound equipment) from Globecast ranges between $1,000 and $1,400 per day. This equipment can be purchased from Globecast for between $2,000 to $2,500. Therefore, if you anticipate that you will be participating in two or more events, it is generally cheaper to purchase the equipment. |
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| Are there other locations in our community that may already have the equipment to receive the transmission? |
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| There are many organizations and institutions that already possess the equipment necessary to receive a satellite transmission, including colleges, libraries, and other community centers. Partnership opportunities with such organizations are feasible and can be explored as a means to bring Live from NY's 92nd Street Y™ to your community. |
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| Preparation |
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| What do I have to do to prepare for the broadcast? |
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| TEST YOUR SATELLITE AND AUDIO/VISUAL EQUIPMENT at least one week before the broadcast. Inclement weather can shift the satellite position which can lead to poor reception. This will allow you ample time to make any position adjustments or repairs. In addition, a few hours prior to the broadcast you should again test the satellite transmission equipment and audio/video equipment. To test your equipment you can simply flip through the channels and see if you are able to pick up a broadcast. Alternatively, you can contact Globecast. If you experience severe weather prior to the day of the broadcast, test your equipment at that point. |
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| How do I find out what channel the transmission will be on? |
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| Approximately one week prior to the broadcast, you will receive an email from us with the transmission
information for the broadcast. In addition to telling you the appropriate channel for the broadcast, the
email will also provide you with the name and phone numbers for the Y contact for the day of the
broadcast and information on submitting questions to our speakers when relevant. |
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| Event Planning |
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| Can we charge our patrons for the event? |
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| Yes. Most organizations do charge their patrons between $5 and $20 per ticket. Many also offer reduced prices for seniors, students and "subscriptions" to the series (i.e. if a patron purchases tickets to one program the cost is $10, but if they purchase tickets to three programs the cost is $7/ticket). Some
places also offer the broadcasts for free with an organizational membership or just free to the public.
Starting in the Fall of 2007 with the buy 2, get 1 free program, you may want to take advantage of our free
broadcasts and pass on the "free" aspect to your communities. |
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| What are some other opportunities and benefits created by Live from NY's 92nd Street Y™? |
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| Organizations across the country have found the Y's broadcast programs to be: |
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an exciting occasion to serve as the basis for a fundraising event or other special event by offering a dinner, cocktail reception, raffle, etc. before or after the broadcast |
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an opportunity to sell books related to the lecture as a source of additional education or income, as you may be able to obtain a percentage of the revenue of the books sold |
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a foundation for a moderated discussion group at your organization's site before or after the broadcast |
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an additional resource for academic institutions |
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a dynamic event to incorporate into a book club series |
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the cornerstone for a series of related activities |
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| What has been the audience experience in watching a lecture or discussion on a large video screen? |
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| Audiences have reacted very enthusiastically and positively to viewing the New York-based broadcast. With few exceptions, we begin each broadcast by welcoming both our New York audience and each of our remote locations (your organization's name will be read). This special welcome makes remote audiences feel as if they are truly a part of a North American community. In addition, most programs are designed to be interactive, with the opportunity for audience members in remote locations to ask questions via fax or e-mail. Here at the 92nd Street Y we hand out index cards and pencils for the audience to write their questions on. Twice during the early part of the event, our ushers walk up and down the aisles collecting the index cards. You can establish a similar procedure and email or fax us your audience questions. The moderator will then read the question and include the location (i.e., "This question comes from Albuquerque, New Mexico..."). This is just one of the many reasons the remote audiences feel like they are in New York City. |
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| Will there be additional promotional materials available? |
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| Yes. The Y will make available additional promotional materials for each program that is broadcast as part of Live from NY's 92nd Street Y™ including photographs and background information on the speakers. Once you choose your programs and send us your signed contract, photos are sent on a disk in TIF or JPEG formats which can be used to create your own marketing materials. We will also send you our 92nd Street Y and Live from NY's 92nd Street Y™ logos. We remind you that pursuant to our agreement, you should use these logos in your program marketing. You should also e-mail us a
proof of your material in order for us to help you proofread your text and make sure that you have all
available program updates in your information. |
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| Are there references at organizations that have participated in Live from NY's 92nd Street Y™ in the past that we can contact? |
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| Yes. Organizations that have participated in the past have been very pleased with the events and are eager to discuss their positive experiences. References are available upon request. |
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| Program Costs |
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| What are the total costs to us for these programs? |
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| Starting Fall 2007, we are drastically reducing our pricing. The program cost ranges from $360-$500 per
program, depending on your organization's tax standing as a 501(c)(3) or 501(c)(7). For every 2 programs
your organization pays for at $360 or $500 respectively, you will be entitled to one free broadcast from a
pre-determined list. The equipment cost depends on whether you rent or purchase the satellite equipment
as well as the cost of audio/video equipment, which your organization may already have. Equipment costs
and marketing are not included in the Y's program fees. |
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| Is there any opportunity to receive a discount if we sign up for several programs? |
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| Yes. Thanks to generous underwriting the Y has been able to obtain, for every 2 programs you purchase at
$360 or $500, you receive a 3rd program free off of a pre-determined list of options. |
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| Buy Two, Get One Free |
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| If eligible for a free event, but unable to take any of the free events offered in the season, can we postpone our free event until the next season? |
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| Yes, if you take your free event within the same fiscal year (July-June). Free events cannot be carried over
to the next fiscal year, so if you have a conflict in our spring schedule you can not carry it over into the
following fall. |
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| What if the free event I want to take is before my second paid event? |
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| This is fine. As long as you have agreed in writing to pay for 2 events in a season, it does not matter when
the free event takes place. |
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| What if there is only one event we can take and it is one of the free events, can I purchase this event? |
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| Scenarios like this will be handled on a case by case basis, at the discretion of the Y. Should we agree to
allow the purchase of a free event, the cost will be higher than the standard pricing. We would like to
encourage our locations to take multiple events. |
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| If the Y adds a new event to its schedule after the initial schedule is sent out, can we change our selections? |
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| As long as the event has enough participation to still go ahead as a broadcast (without your location), you
are able to change your selection. However, if a new free event is added, you can not cancel a paid broad
cast to take the new free one. You must sign up for 2 additional paid ones, or pay higher than the listed
cost ($360 or $500 each) to take the free one. |
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| Cancellations |
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| What happens to our fees if the Y cancels a broadcast prior to the day of the event? |
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| The broadcast costs for the 92nd Street Y are significant. If there is very little interest in a
particular event, the 92nd Street Y reserves the right to cancel a broadcast. Every effort will be
made to give everyone as much advance notice as possible, usually 4 weeks. In the event of
a cancellation, the 92nd Street Y will refund the full cost of the participation fee, but unfortunately, we
cannot refund any marketing fees. |
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| What if the cancelled event was my 2nd event (and therefore would have made me eligible for a free event)? Am I still eligible if the Y cancels? |
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| If we cancel the event up to fifteen days before the event, you must purchase a future event or apply your
credit to a future event to be eligible for the free event. If we cancel within fifteen days of the event, you
will be eligible for the free event without any further purchase or use of credit. |
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| What if the Y cancels the free event I want to take? Can I take another? |
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| Yes, within the same fiscal year. No refunds will be offered for cancelled free events. |
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| Videotaping |
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| Can we videotape the program and play it at other times? |
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| No. The release that the Y receives from the program speakers prior to the broadcast does not permit any re-use of the program by any other organization of participant at those organizations. You agree not to tape or re-broadcast these events when you sign the Participation Agreement. |
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| Is it possible for the Y to rebroadcast the program on a different date or delay the broadcast until a later time? |
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| All Live from NY's 92nd Street Y™ programs will only be broadcast at the time they are presented at the Y. |
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| Can the Y provide transcripts of broadcasts? |
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| No. The Y is aware that people would like transcripts of many speakers but is unfortunately unable to provide them at this time. If there are extenuating circumstances (such as an emergency building
closing) the Y will consider loaning a video of a broadcast to an organization that had selected and paid
for a broadcast. This is not a guarantee and all requests are reviewed on a case-by-case basis. |
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| Additional Information |
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| Who can we contact if we have any additional questions? |
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| If you have any additional questions, please contact Melissa Brown Eisenberg at 212.415.5674 or Karen Kolodny, Director of the Milstein/Rosenthal Center for Media and Technology of the 92nd Street Y at 212.415.5695 / email. |
